How to maintain and add artworks

Artist profile required

Before adding an artwork, the artist's profile must already be set up in the system. If artists are uploading their own works, we need their email address to grant them access.

Additional requirements:

• The artist profile is complete
• The person has CMS access (login created)

Logging in to the CMS

The login process is the same as for artist profiles:

Having trouble accessing your account? Contact Adam ([email protected]).

Welcome to the dashboard

On the right side, you see all pages you can access:

• Dein Profil
• Personen (only visible to art agents)
• Kunst
• Veranstaltungen

We are now working with "Kunst"

Kunstagent:innen You probably don't see much yet, but later all artworks by the artists you represent will be listed here. Using the "Künstler:innen" dropdown in the top left, you can filter by individual artists for a better overview.

Künstler:innen You probably don't see much yet, but later all your artworks represented by ato will be listed here.

Create new artwork

Click the + button in the top right to add a new artwork.

Title and slug

• Title (German): Enter the name of the artwork
• Title (English): English translation of the title, if needed
• Slug: Leave this field empty — it will be created automatically

Artwork type

Choose one of the following categories:

• Reproducible: The work can be produced in multiple copies
• Unique: Only one original exists
• Edition: Limited edition (e.g., 3/10)

Price & Sales

• Price: Enter the gross gallery price (incl. shipping + 7% VAT)
• Alternative: If the price varies, use "Price upon request"

Year of creation

• Single year: e.g., 2023
• Time period: Use an en-dash, e.g., 2020 – 2024

Sales status

Update the artwork's current status:

• Available: The work can be purchased
• Reserved: The work is reserved but not sold
• Sold: The work has been sold

Important: Update the sales status immediately after any change!

Description of the artwork

Add a description. This field is optional and can be left empty.

SEO description (German & English)

Enter a short, concise description that appears in search engines:

• Approximately 150 characters (including spaces)
• Should include the title, technique, and year
• Fill in both language versions

Technique used (German & English)

Specify the techniques used in creating the work (e.g., oil on canvas, mixed media, sculpture, etc.). Fill in both language versions.

Materials used (German & English)

List the materials used (e.g., acrylic, wood, concrete, bronze, etc.). Fill in both language versions.

Dimensions

Type the dimensions into the empty field: Height x Width x Depth cm (HxWxD). For round objects, use the diameter symbol ⌀.

• Check the box: "Dimensions available" must be activated for the dimensions to be displayed
• Unit: Select the appropriate unit from the dropdown (mm, pixels, inch)
• Important: In the CMS, width is entered first, not height!

Additional information (German & English)

Add further information here:

• Artist statement: Italicized text about the work or series
• Series: If the work is part of a series, describe it
• Links: Relevant links can be added here

Fill in both language versions.

Add artist

Click on the "No Artist Selected" field and choose the appropriate artist from the list.

Then scroll back to the top to continue filling in the remaining fields.

Upload main image

• Format: Best in portrait or square format
• Resolution: Under 300 dpi (72 dpi is sufficient)
• The image will be displayed on the artwork page and in the overview

Edit image information

Click the gear icon next to the image.

• Copyright text: Enter the name of the photographer
• Copyright link: If a link to the artist exists, use an internal link (e.g., /artists/firstname-lastname/)

Click Save to apply the changes.

Tag selection

Choose from predefined dropdown lists:

• Medium: e.g., painting, sculpture, photography, etc.
• Technique: e.g., oil, acrylic, marble, bronze, etc.

Multiple selections are possible. Then click next to it (not on "Save tag"!).

Media gallery

Add additional images (e.g., detail shots, exhibition views):

• Click "+ Add Media"
• Each image can be given a caption and copyright info

Repeat this process per image — only one image can be added at a time.

Leasing option

Discuss with the artist whether a leasing option should be offered for the artwork:

• Leasing active: The work can be rented
• Disable leasing: Check this if no leasing option is desired

Create artwork

Once all fields are filled in, click the blue "Create" button at the top right and go back to the artworks overview page. The artwork will now be displayed as a draft.

Review before publishing

Open the artwork again and verify:

• All fields are filled in correctly?
• Titles and descriptions are error-free?
• The main image is uploaded and correct?
• Artist is assigned?
• Price and sales status are current?
• All important information is entered?

Publish artwork

Click on the artwork you just created and check the box at "Publish".

Then click the blue "Save" button. The artwork is now public at: https://ato.vision/artworks/...

Note: The artwork can be quickly reverted to draft status using the "Actions" button if changes are needed.

Avoid duplicates

Before adding a new artwork, check if it already exists in the overview. This prevents duplicate entries in the system.

If there are duplicates, please let us know and we will delete them.